The Inventory Monitor continuously monitors every bin in the Bin Group selected. As it cycles, it recalculates and instantaneous updates the grid below.
The Inventory Monitor can easily be configured to light an LED representing the inventory level present in each bin. For example, the Inventory Monitor can light the Green LED when the inventory level is above the assigned ,minimum Yellow when is equal to the minimum and Red when it falls below the minimum. The image to the right shows bins containing the three levels defined.
Optionally, the Inventory Monitor can be instructed to light the Blue LED under bins that contain 75% of the maximum defined, Orange to indicate 50%, White to indicate 25% and Red to indicate a re-order.
The grid above displays the inventory level LED lit under each bin. The grid can be sorted so all bins that need replenishment attention appear at the top. By clicking on any row in the grid, the user is taken to bin maintenance (see right) where minimums may be redefined easily, specifications may be viewed and bin detail maintenance is done.
The OnOrder and InTransit columns of the grid display optionally and may be populated by your MRP system or your suppliers to provide a more complete picture.
The inventory monitor includes timed add-in functions that may be activated and set to run on your schedule. They include:
- Transmit Data
- Email Purchase Orders
- Light Messaging
- Email Replenishment Reports
- Record Inventory Transactions
- Replenishment Violations
The Inventory Monitor will electronically transmit all data related to every bin including the inventory levels. It is capable of sending the data via email, FTP or it will write directly to a network drive. It will also execute an SQL statement entered by you. Whichever method is chosen, the information sent by DigitalBins.com can immediately be processed by your host application into sales orders, purchase orders, transfer orders, etc.
The transmitted data can also be used to create web visibility on the internet or an intranet.
You can view inventory levels for any company /warehouse using your PC or cell phone browser.
Email Purchase Orders
The Inventory Monitor will email. pdf purchase orders to up-to five designated email recipients when bin levels fall below the minimum level. Customize the PO banner, include PO terms and conditions and play an alerting .wav message by simply providing a windows path to each.
Light messages are visual bin alerts. The monitor will send light messages to a bin based upon flag settings in your database or the contents of a .txt file. Either may be updated by internal or external processes. Your vendor may light the orange LED when an open PO for that bin is entered or the white LED when the order is picked or the blue LED when it has shipped. You may also light the white LED if you have customer backorders for that bin or if the bin contains special material or if the product should not be picked because it is contaminated. Light messaging is intended to instantaneously provide a viewer with important information about the contents of the bin. Each customer creates an LED dialogue for their viewers.
In this example above, the bin is at the minimum stocking level (yellow LED) and the product has reached its expiration date and should not be shipped (orange LED)
Email Replenishment Reports
The Inventory Monitor will email .pdf replenishment reports to up-to five designated email recipients when bins fall below the minimum level. This document can be used as a picking ticket for a stocking warehouse and will ensure that bins are replenished on time. The report can include images of each part needing replenishment and the process can play an alerting .wav message by simply providing a windows path to each.
Record Inventory Transactions
The Inventory Monitor will record every inventory transaction instantly. This data may be used for historical purposes, to update other systems or to generate reports.
This is a handy tool if your vendor has contractual obligations to maintain bin levels. Let’s say you set the timer for 48 hours; If your vendor has left you below minimum for 48 hours, a blue LED will be lit and an email sent to up-to five designated email recipients. In this example to the right, the bin is below minimum (red LED), the vendor has received our purchase order (orange LED) and we have been below minimum for more than 48 hours.
The Inventory Monitor makes traditional inventory counting obsolete! It makes data collecting with hand-held PDA devices obsolete! The Inventory Monitor will save money in ways that are easily quantifiable and even more in ways that may be more difficult to quantify such as increased customer satisfaction and reduced stress on employees.