Videos & Functions

Chapter 1 - Inventory Monitor

Inventory Monitor

The Inventory Monitor continuously monitors every bin in the Bin Group selected. As it cycles, it recalculates and instantaneous updates the grid below.

The Inventory Monitor can easily be configured to light an LED representing the inventory level present in each bin. For example, the Inventory Monitor can light the Green LED when the inventory level is above the assigned ,minimum Yellow when is equal to the minimum and Red when it falls below the minimum. The image to the right shows bins containing the three levels defined.

Optionally, the Inventory Monitor can be instructed to light the Blue LED under bins that contain 75% of the maximum defined, Orange to indicate 50%, White to indicate 25% and Red to indicate a re-order.

The grid above displays the inventory level LED lit under each bin. The grid can be sorted so all bins that need replenishment attention appear at the top. By clicking on any row in the grid, the user is taken to bin maintenance (see right) where minimums may be redefined easily, specifications may be viewed and bin detail maintenance is done.

The OnOrder and InTransit columns of the grid display optionally and may be populated by your MRP system or your suppliers to provide a more complete picture.

The inventory monitor includes timed add-in functions that may be activated and set to run on your schedule. They include:

  • Transmit Data
  • Email Purchase Orders
  • Light Messaging
  • Email Replenishment Reports
  • Record Inventory Transactions
  • Replenishment Violations

Transmit Data
The Inventory Monitor will electronically transmit all data related to every bin including the inventory levels. It is capable of sending the data via email, FTP or it will write directly to a network drive. It will also execute an SQL statement entered by you. Whichever method is chosen, the information sent by can immediately be processed by your host application into sales orders, purchase orders, transfer orders, etc.

The transmitted data can also be used to create web visibility on the internet or an intranet.
You can view inventory levels for any company /warehouse using your PC or cell phone browser.

Email Purchase Orders
The Inventory Monitor will email. pdf purchase orders to up-to five designated email recipients when bin levels fall below the minimum level. Customize the PO banner, include PO terms and conditions and play an alerting .wav message by simply providing a windows path to each.

Light Messaging
Light messages are visual bin alerts. The monitor will send light messages to a bin based upon flag settings in your database or the contents of a .txt file. Either may be updated by internal or external processes. Your vendor may light the orange LED when an open PO for that bin is entered or the white LED when the order is picked or the blue LED when it has shipped. You may also light the white LED if you have customer backorders for that bin or if the bin contains special material or if the product should not be picked because it is contaminated. Light messaging is intended to instantaneously provide a viewer with important information about the contents of the bin. Each customer creates an LED dialogue for their viewers.

In this example above, the bin is at the minimum stocking level (yellow LED) and the product has reached its expiration date and should not be shipped (orange LED)

Email Replenishment Reports
The Inventory Monitor will email .pdf replenishment reports to up-to five designated email recipients when bins fall below the minimum level. This document can be used as a picking ticket for a stocking warehouse and will ensure that bins are replenished on time. The report can include images of each part needing replenishment and the process can play an alerting .wav message by simply providing a windows path to each.

Record Inventory Transactions
The Inventory Monitor will record every inventory transaction instantly. This data may be used for historical purposes, to update other systems or to generate reports.

Replenishment Violations
This is a handy tool if your vendor has contractual obligations to maintain bin levels. Let’s say you set the timer for 48 hours; If your vendor has left you below minimum for 48 hours, a blue LED will be lit and an email sent to up-to five designated email recipients. In this example to the right, the bin is below minimum (red LED), the vendor has received our purchase order (orange LED) and we have been below minimum for more than 48 hours.

The Inventory Monitor makes traditional inventory counting obsolete! It makes data collecting with hand-held PDA devices obsolete! The Inventory Monitor will save money in ways that are easily quantifiable and even more in ways that may be more difficult to quantify such as increased customer satisfaction and reduced stress on employees.



Imagine being able to visually spot bins in need of replenishment.















Imagine being able to see inventory levels from anywhere in the world.
























Imagine knowing that a replenishment order has been shipped by your supplier or that a bin contains recalled or contaminated goods.




















Chapter 2 - Parts Locator

Parts Locator

Part Locator will make it easy to locate SKUs. Simply enter an SKU number, scan the bar-code on the product or use the search-for feature pictured below.  The Part Locator will light a brilliant LED under the bin(s). This will make picking and receiving simple and error free.

In this example we searched-for all screws and then selected two. Notice that a blue LED is lit under the bins of the selected screws.

The Part Locator will also process all of the timed add-ins discussed above.

The Part Locator will allow you to go directly to the bin detail maintenance program where you can make changes to the data, review purchasing details, etc. You may also see the detailed specifications of the part if a .pdf or .doc file has been placed in the specifications directory or if a hyperlink to a web page has been copied into the specifications box; click on the go button.




Chapter 3 - Picking & Receiving

Picking & Receiving

This program revolutionizes the way inventory is picked and received.

The process begins when the picker choses an LED color from the 6 available colors (Green, Amber, Red, Orange, White and Blue). In our example, Donna selected Orange. Next Donna selects or scans a picking ticket from a list of available tickets. The Picking & Receiving program immediately reads a file prepared by the host computer and the monitor below fills with information about Donna’s pick. A small Orange LED is shown next to her name in the monitor and the Orange LED will light under each bin Donna is to visit.

As Donna begins to pick, the Orange LED under the bin will blink slowly if she has not picked or received enough and it will blink rapidly if she picks or receives too many.

When Donna has picked or received the correct quantity from a bin, all 6 LEDs under the bin will blink rapidly. When Donna is finished she will simply close the ticket which will send all relevant information back to the host computer, turn-off all bin LEDs related to her pick and remove the information in the monitor above.

 The picking and receiving program will simultaneously guide up-to six operators through the picking / replenishment process. It will immediately verify that the appropriate bins have been accessed and the quantities are correct. The program records how long it takes to go from bin to bin and how long it takes to process the entire ticket. This information can be valuable in terms of measuring productivity and may indicate that for optimum picking efficiency that the physical bin locations be moved so all fast moving parts remain together.

It is virtually impossible to ship the wrong SKU or the wrong quantity to your customer. It is virtually impossible to restock bins with incorrect parts or quantities from your vendor.

Your customers will appreciate always receiving what they ordered, your inventory will be managed at standards never before possible and your employees will appreciate how easy it is to pick and receive goods with DigitalBins.




How much will you save by eliminating credit memos and the costs associated with re-shipping.

Chapter 4 - Foreign Object Detection (FOD)

Foreign Object Detection (FOD)

The Foreign Object Detection (FOD) monitor will help to insure that the contents of a bin belong in that bin. Using a sophisticated sensitivity algorithm, the FOD monitor will light a red LED under any bin mathematically suspected of containing a foreign object. When the foreign object is removed, the LED under the bin will be turned-off.

Below is the FOD monitor and corresponding DigitalBins shelves. A blue LED indicates the bin is being monitored for FOD and a red LED indicates that the bin is suspected of containing a foreign object.

Addressing FOD on a daily basis will prevent manufacturing & distribution errors. This could easily translate into significant savings in terms of manufacturing liability & customer relations.

There is no easier way to find foreign objects in your bins.
There is no more efficient or focused foreign objects detection software.






Chapter 5 - Watch Dog

Watch Dog

This program was designed to continuously monitor all bins during a period where you expect no inventory activity, let’s say between 6:00 PM - 5:00 AM.

If a bin quantity changes, the Watch Dog Monitor records the change, lights the red LED and immediately sends an email notification.

The Watch Dog Monitor will also immediately play a computer .wav file of your choice. If the computer speakers are cranked-up, the sound of a vicious watch dog barking should convince any intruder to leave quickly.

If there was a theft, all of the items removed will appear on the Watch Dog report including a time-stamp. This report identifies your loss for insurance purposes. If you have surveillance equipment, the time-stamp will tell you exactly where to position the video.

In the example above, the WatchDog monitor displays the quantity taken by our thief in the “Change” column and replaces a green led with a red led.

The Watch Dog monitor may also deter a salesman from taking samples after hours.



Get me out of here!

Chapter 6 - Kitting


By leveriaging our LED and sensor technology, DigitalBins has re-invented the kitting process and added additional value for our VMI and manufacturing customers.

To build a kit, a single level  Bill-of-Material (BOMs) is needed  which consists of a Finished Goods (FG) part number , FG description and a list of Raw-Materials (RM) part numbers and quantities used.

BOMs may be entered using DigitalBins’s easy to use entry program with fully integrated locate feature or imported from another source.

Once a BOM is entered you are ready to begin building kits.

To build a kit, select a BOM from the drop-down list of available BOMs.  The kitting program calculates the maximum number of complete kits it can build based upon current inventory levels and RM usage and the calculated quantity- to-build may be overridden.

You may assign a job number and/or reference number. This data will be available for label printing and may be used as sort criteria for usage reporting.

Each row of a grid is populated with the bin# to be accessed, RM part# & description, quantity to use, quantity available and other helpful information.

When the process button is clicked, one or more LEDs will light under the first bin in the cycle. The quantity to pick is represented by the number of LEDs lit on the LED cluster. If the green, amber, red & orange LEDs are lit, the quantity to pick is four.  As the operator removes RMs from the bin, LEDs are turned-off. When the correct quantity has been removed from the bin, all six LEDs blink rapidly.

Based upon settings, the kitting program can print a barcoded label for each RM removed or one label per bin.  An image of the RM will be printed on the label if it exists in the database.  

This cycle will continue until all RMs needed to build a kit have been removed and labeled.

When the kit is complete, a .wav file of your choice may be played “Kit Complete”, a kit barcode label may be printed and the remaining-kits-to-build counter is decremented.

When the remaining-kits- to-build equals zero (all kits have been built), the form will clear and you may select another BOM to kit or exit the program.

  • Unlimited BOMs may be stored / selected
  • Custom interfaces may be written
  • Works with all DigitalBins configurations

DigitalBins makes it simple to build kits!

Chapter 7 - RFID Security System
Coming Soon    

Chapter 8 - Speed Shopping
Coming Soon    

Chapter 9 - Data Importer

Data Importer

This program was designed to make it very simple to update DigitalBins with data from your MRP or Host computer. The Data Importer will process a properly formatted data file and move all of the data into the DigitalBins database. This information includes SKU Numbers, Descriptions, Minimums, Maximums, Vendor Part Numbers, etc.



Video Coming Soon




Chapter 10 - Data Exporter

Data Exporter

This program will export DigitalBins data to a file that may be used for processing by your MRP or Host computer. This will allow your MRP system to have daily cycle counts of your entire inventory. The Exporter output data can also be used to archive bin and calibration data. The exported data can also be imported via the Data Imported.



Video Coming Soon




Chapter 11 - Write Your Own Application

Write your own application using our simple to
follow programming guide.

Flexible, Accurate, Simple and Technologically Advanced (FAST)

Light the green LED under the scale/bin you wish to direct the picker to. Immediately upon a weight change direct the picker to the next bin to pick from. Repeat this process until the order has been completely picked. A red light can indicate that the incorrect bin was accessed. A yellow light can indicate that the order is picked complete.

Light the green LED under the scale/bin you wish to direct the receiver to. Immediately upon a weight change direct the receiver to the next bin to replenish. Repeat this process until the purchase order has been completely received. A red light can indicate that the incorrect bin accessed or that the quantity received does not match the quantity purchased.

You can measure productivity by recording how long it takes a picker to pick each SKU of an order. You are limited only by your imagination.

A DB Controller controls up to twelve scale/LED modules and is assigned a unique NIC-like address. There is no limit to the number of scale/LED modules that may be linked. The entire network can be accessed through one PC com port. You can easily obtain weight from any scale or illuminate any LED on the network programmatically. can design, configure and install a system or we will assist you in a self-implementation.



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